An RSS feed (or news feed) is a means by which you can stay informed about what's going on at Newcastle upon Tyne Bach Choir without having to regularly visit the website.
To make use of an RSS feed, you need some "feed reader" (or "aggregator") software. Most modern web browsers have feed readers built in.
The RSS feeds for Newcastle upon Tyne Bach Choir are listed below...
Lead the committee and the organisation to enable it to fulfil its purpose.
Ensure that everything the choir does is legal and follows relevant regulations (e.g. data protection, health and safety)
Work with the Treasurer and trustees to ensure that the choir remains financially viable
Ensure an effective relationship between:
the committee members (and other volunteers), so that they work as a team
the committee members/volunteers and choir members
Act as a spokesperson and figurehead as appropriate
Ensure that choir members have a voice in the running of the choir
Liaise with relevant external organisations (e.g. other local choirs, partner choirs, sponsors, funders, Making Music)
Liaise with, consult and support the Music Director.
Specific responsibilities
Plan and prepare the committee meetings and the AGM with others as appropriate.
Keep track of the term of office of the various committee members, ensuring that officers stand down, are re-elected or replaced at appropriate at each AGM.
Chair committee meetings ensuring:
A balance is struck between time-keeping and space for discussions.
All voices are heard and no one dominates.
Business is dealt with and decisions made.
Decisions, actions and deliberations are adequately minuted.
The implementation of decisions is clearly assigned and monitored.
Ensure adequate support and supervision arrangements are in place for committee members and volunteers to enable them to fulfil their roles generally and/or undertake specific jobs.
Express appreciation of the work others are doing to support the choir
Be aware of factors influencing medium and long term strategy as well as immediate concerns
Maintain an overview of concert preparations and other choir activities to ensure that all necessary actions are fulfilled
Ensure that a successor is found before the term of office finishes.
Oversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice
Ensure proper records are kept and that effective financial procedures are in place
Monitor and report on the financial health of the organisation
Oversee the production of necessary financial reports/returns, accounts and audits
Specific responsibilities
Liaise with committee members to ensure the financial viability of the organisation
Make fellow committee members aware of their financial obligations and take a lead in interpreting financial data to them
Regularly report the financial position at committee meetings (balance sheet, cash flow, subscriptions, fundraising, performance etc)
Oversee the production of an annual budget and propose its adoption at the last meeting of the previous financial year
Oversee an annual review of the Reserves Policy
Oversee an annual review of Subscription rates
Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
Cheque signatories
Purchasing systems
Petty cash/ float
Arrange and record payments to creditors as appropriate.
Gift Aid
Handling of monies by other members of the choir
Receipt of cash from members both at rehearsal or any other time
8. Liaise with, and advise relevant committee members with regard to:
Future planning and its impact on budgets (MD)
Pricing of tickets and programmes. (MD/Chair)
Payment of musicians and any associated costs (MD)
Receipt of money collected re: the purchase/hiring of music (Librarian)
Payment of costs re: the purchase/hiring of music (Librarian/MD)
Payment of printing costs (Tickets, posters and programmes) (Various)
Receipt of ticket monies (Various)
Control Ticket/programme floats at concerts (Concert manager)
9. Lead on appointing and liaising with auditors/an independent examiner 10. Undertake bookkeeping duties: keeping detailed records of all Income and Expenditure 11. Arrange systems for the collection of annual subscriptions as determined by the committee. 12. Produce individual financial reports for each concert performed, highlighting any unexpected results 13. Maintain the petty cash system and regularly process petty cash claims. 14. Regularly carry out bank reconciliations 15. Arrange payments to creditors as appropriate and arrange appropriate signatures on payments 16. Make the necessary arrangements to collect payments from debtors and bank payments promptly
To email choir members details of “choir Activities” and “Other Events that may be of interest”.
To receive emails from choir members and ensure these are managed as appropriate and/or forwarded to interested committee members.
To receive and process enquiries from potential new members.
To receive and process enquires and advertising from other choirs and organisations.
To be an active member of the committee, contributing to the discussions not only relating to the Membership Secretary’s role but the effective running of the choir in general.
Specific responsibilities
To maintain a spreadsheet of member details, including name, voice (SATB 1or2), email address, and whether they would prefer not to receive emails about “Other Events that may be of interest”.
To take a register at regular rehearsals of all attendees to cross check membership details.
In liaison with the Treasurer, the Music Director and updates from choir members, to ensure the spreadsheet of member details is accurate and updated to reflect membership changes.
To liaise with the Committee and, as required, communicate to all choir members details of choir activities (such as rehearsal details, membership surveys, performance guides).
To determine, in liaison with the Chair or directly, which of the many emails received from other choirs and organisations may be of interest to the choir.
To communicate to all choir members, except those who have indicated they would prefer not to receive said emails, details about “Other Events that may be of interest”.
To reply to enquiries from potential new members by forwarding them a Membership Application Form and inviting them to our next rehearsal. On receipt of any completed Membership Application Form to forward this to the Music Director.
Ensure all communication and information is managed in compliance with the GDPR.
To ensure that the activities and decisions of the committee and concert planning group are recorded accurately and made available to choir members
To contribute to committee discussion in general and participate in decision making
Specific responsibilities Preparation for meetings:
Assist the Chair in preparing meeting agenda
One week prior to meeting send agenda, previous meeting’s minutes and any papers for discussion to the committee (or full choir, for AGM), confirming meeting date and location
Note any apologies received
During meetings:
Note attendees and pass any apologies received to the Chair
Record progress on previously agreed action points
Record the discussion of each agenda item, noting the owner and target completion date for any action points that arise, and the outcome of any votes held
After meetings:
Prepare draft minutes including any reports or discussion papers from the meeting (e.g. Treasurer’s report) as appendices, and noting date and location of next meeting
Send minutes to Chair for review and make any revisions/corrections requested
Circulate approved draft to committee members for review (NB This step does not apply to AGM)
Once responses received, update minutes for any further amendments and send the final copy to Membership secretary for circulation to full choir
As this is potentially a large job, there is no expectation that one person will undertake all aspects of publicity, so a major aspect of this post is co-ordinating a team of volunteers, who undertake different tasks.
To ensure that all concerts are effectively publicised using different media (three large concerts and one smaller Christmas concert)
To promote a positive image of the Choir using different media platforms to attract potential new members
To oversee the online resources about the choir (including, but not limited to the Facebook page and choir website), ensuring that they are maintained appropriately.
To recruit and co-ordinate the team of different volunteers who each take care of one or more aspects of publicity and ensure that they each have the information they need
To be an active member of the committee, contributing to discussions relating to publicity matters and the effective running of the choir in general
Aspects of the publicity effort include:
Choir website, and in particular, the Events page
Facebook
Twitter
YouTube
poster and flyer production
poster and flyer distribution co-ordination
online ad placement
venue-specific ad placement (e.g. King’s Hall LIVE card or Sage poster and online advertising)
Maintenance of a Bach Choir supporters e-mailing list
emails to supporters
emails to local choral groups
local and national radio mention concerts
local press releases
Specific responsibilities
Communicate with members of the publicity team so that they are clear what they need to do for each concert and have the resources and information they need. This can be either in a planning meeting, or via e-mail
Get concert details and a short descriptive paragraph from the Music Director at the start of term and distribute to the publicity team for use in marketing materials
Ensure that the efforts of the publicity team achieve the following:
Posters and flyers are designed and printed in appropriate quantities (preferably by the 1st week of rehearsals)
Posters and flyers are distributed by choir members to cover different areas and types of outlet
Facebook page issues regular posts about choir activities and publicises concerts as events (ensuring that the Choir’s posts appear regularly in followers’ timelines)
Twitter account mentions concerts and choir activity on a regular basis and especially as concerts approach, in particular when tickets are available for purchase online
Online adverts are placed with national and local publicity channels at least 6 weeks before the concerts
The supporters’ email list is maintained and extended
Emails about forthcoming concerts are sent to the supporters’ email list and to local choral groups approximately 6 weeks and 2 weeks before each concert
Announcement of forthcoming concert in local press/ local or national radio
Overall Role 1. To ensure that the venue is ready for each concert. 2. To ensure that the choir and musicians are appropriately briefed and seated for concert day. 3. To ensure that the audience is appropriately received and seated. 4. To ensure that the appropriate Health and Safety procedures are in place and that they comply with the policies of the choir and the venue. 5. To be an active member of the committee, contributing to the discussions not only relating to the concert manager’s role, but to the effective running of the choir in general. Specific Responsibilties 1. To ensure that the appropriate facilities are booked for the concert and for the correct duration. 2. To liaise with the venue between booking and concert, mainly, but not exclusively, concerning: staging, seating (choir and audience), disability access, heating, lighting, green rooms, audience capacity, H&S, and any other specific requirements, eg. piano, organ, microphones etc. 3. To liaise with the Musical Director (MD) and secretary regarding choir numbers and seating layout for the concert and to seat the choir. 4. To liaise with the ticket officer regarding audience capacity, disability access and ticket numbers. 5. To liaise with the the treasurer regarding all front of house arrangements for dealing with monies (tickets, programmes, refreshments). 6. To liaise with the MD regarding any orchestral arrangements, eg. green rooms, instrumental requirements, piano/ organ tuning, and to assist the MD at the orchestral rehearsal on concert day if/as required. 7. To ensure that the choir are briefed about rehearsal arrangements, timings, concert dress and concert etiquette. 8. To recruit and brief stewards and front-of-house personnel (tickets, programmes etc.) and to liaise with the appropriate committee members with those responsibilities, and also for refreshments (if appropriate), as to procedures and requirements, including for the interval and post-concert. 9. To be familiar with H&S procedures, including first aid and emergency evacuation, and to ensure that stewards, performers and audience are appropriately briefed. 10. To ensure that the venue is left in an appropriate condition afterwards and to recruit help to this end if required. 11. Generally, to be aware, particularly on concert day, and specifically at the final rehearsal, of potential issues or problems that might arise to impede the smooth running of the concert and to be willing and available to act accordingly.